Schedule a meeting for others without being included? (Outlook 2007/Exchange)

"Our company also switched from GroupWise to Outlook and we used the 'send to others but don't include me' feature all the time. Outlook does not have that specific feature, but the functionality can be replicated (with 6 extra clicks).

Method one is to setup a delegate that can schedule meeting on your behalf. GroupWise did this too and it isn't quite the same.

Method two is to schedule the meeting as if you are attending and after it is sent, switch the status to 'free' on your own schedule. It accomplishes almost the same thing as the GroupWise feature but takes a few extra steps."

"Ideally you want the person (Evan) to not have the meeting in their calendar, and for the other person (Tom) to be shown as the Organiser, which will also allow them to update the meeting, see the list of who accepted or declined etc.

Only way to do that is for Tom to allow Evan to have full access to his calendar by changing Calendar permissions. This means it requires setting up in advance, and is probably only appropriate for trusted team members not for everyone to do for anyone else (standard example would of course be an executive and their personal assistant).

There is also a bit of a trick to this: Evan should first set this up as a simple Appointment in Tom's calendar so Tom is the organiser and sole attendee. Then ""invite attendees"" to turn the appointment into a meeting. If you start out creating a meeting, Evan will be the organiser and an attendee and would have to change this round."